Free calculator
How many occupied nights does your hotel need to be profitable?
Enter your fixed costs, your ADR and your variable cost per room. The calculator instantly shows your break-even point – in room nights, in occupancy percent and as a curve.
Your numbers
All amounts net of VAT.
Rooms available for sale
Net room revenue per room sold
Rent/lease, core payroll, insurance, IT, base energy, depreciation
Cleaning, laundry, breakfast, amenities, OTA commission, payment fees
Optional. Spreads your annual occupancy across the months and shows which months carry the break-even and which don't.
Your break-even
From night 708 you're in profit.
Occupied room nights per month
707
The number of rooms you need to sell per month to land at zero
Break-even occupancy
58.9%
Above this occupancy you operate profitably
Contribution margin per room
€92
ADR minus variable cost – what's left per night sold to cover fixed costs
Break-even day of the month
18.
At even occupancy you hit zero on this day
Revenue at expected occupancy
€97,920
816 × €120
Result at your expected occupancy
€10,072
68%
Margin
10.3%
RevPAR €82
Cost vs. revenue
Where the two lines cross is your break-even.
What if?
Same fixed costs, different levers – this is how your break-even moves.
| Scenario | Break-even nights | Break-even occupancy | Result at target occupancy | Change |
|---|---|---|---|---|
| Current state | 707 | 58.9% | €10,072 | – |
| ADR +10% | 625 | 52.1% | €19,864 | +€9,792 |
| ADR −10% | 813 | 67.7% | €280 | -€9,792 |
| Occupancy −20% | 707 | 58.9% | -€4,942 | -€15,014 |
| Variable costs −15% | 676 | 56.3% | €13,499 | +€3,427 |
| Fixed costs −10% | 636 | 53% | €16,572 | +€6,500 |
Personal break-even analysis by email
We'll send your numbers as a summary – including scenarios, the monthly curve and the levers that move the needle most for your cost structure.
Break-even is a snapshot. Your hotel isn't.
With zimrly you see where you stand in real time: revenue, costs and contribution margin from PMS, accounting and bank in one place – no month-end spreadsheet gymnastics.
The calculator provides orientation based on your inputs and does not replace tax or business advice. Nothing is stored – the calculation runs entirely in your browser.
Frequently asked questions
What counts as fixed costs in a hotel?
Everything you pay even if you sell zero rooms: rent or lease, core payroll (front desk, management, permanent housekeeping), insurance, IT and PMS, base energy load, maintenance provision, depreciation and interest. Seasonal staff you call in on demand behave more like variable costs.
What are variable costs per occupied room?
Costs that only occur because a room is actually occupied: cleaning and laundry, breakfast cost of goods, amenities, consumption energy, payment fees and OTA commission. In DACH hotels these commonly land between €15 and €35 per room night, depending on category, breakfast model and OTA share.
Why does the tool calculate net of VAT?
VAT is a pass-through item that distorts the comparison between revenue and cost. Use net ADR and net costs and your contribution margin will be correct.
How do break-even and RevPAR relate?
Break-even occupancy multiplied by your ADR gives the minimum RevPAR you need. Example: 52% break-even occupancy at €120 ADR means a RevPAR floor of roughly €62.
What about F&B, meetings and spa?
The calculator deliberately looks at rooms only. Ancillary revenue with a positive contribution margin lowers your rooms break-even – you can approximate it by adding the F&B contribution per night to your ADR.
How often should I recalculate break-even?
At least once a year during budgeting, and whenever a cost block moves noticeably – wage round, new lease, energy contract, OTA mix. Calculate it once and you spend the rest of the year steering by a stale number.
Run a hotel or guesthouse? With zimrly you see revenue, costs and contribution margin brought together continuously – instead of once a year in a budget spreadsheet.
View pricing & plansKeep your system. zimrly does the rest.
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