Your booking system
3rpms (live) · Smoobu (live) · apaleo · Cloudbeds · Beds24 · Sirvoy · Hostaway · Guesty (pilot)
What zimrly handles for you
zimrly takes over the work that repeats in every property every single day: writing invoices, answering guest questions, filing reports. That gives you time back in daily operations.
Below is everything that is included. First as a table to skim, then with pictures from a property that runs on it.
Every feature at a glance
The maturity level is stated because it differs. “In use” means it runs in production at a real property. “Pilot” means it is fully built and being rolled out with the first properties.
- In userunning in production at a real property
- Pilotfully built, rolling out with the first properties
- In progressin progress, not bookable yet
Day-to-day operations
Everything between breakfast and check-out, on one screen.
| Feature | What it takes off your plate | Status |
|---|---|---|
| Today at a glance | Arrivals, departures, free rooms and cleaning status on one page every morning. | In use |
| Occupancy plan | Create, move and cancel bookings and block rooms, straight from the calendar grid. | Pilot |
| Reservations | Every booking with guest, room, rate, extras and payment status in one place. | Pilot |
| Daily lists | Arrival, departure and in-house lists to print or forward to the front desk. | In use |
| Night audit | Closes the day: revenue posted, open items named, discrepancies flagged. | In use |
| Housekeeping and shifts | The cleaning team sees which rooms are due on their phone and ticks them off there. | In use |
| Guest records | Look up regulars, corporate accounts and past stays including preferences. | In use |
| Works on mobile | zimrly installs to the home screen as an app and works the same on a phone. | In use |
| Team and multiple properties | Four roles from owner to temp staff, several properties under one login. | In use |
Guest communication
The part that otherwise sits on your phone at half past nine at night.
| Feature | What it takes off your plate | Status |
|---|---|---|
| One inbox | WhatsApp, email and messages from Booking or Airbnb land in the same list. | In use |
| Prepared replies | zimrly drafts the reply using your property's own data. You read it and send it. | In use |
| Automatic sending | Simple questions zimrly answers alone. Complaints and anything unclear always come to you. | In use |
| Pre- and post-stay emails | Arrival info, reminders and the review request go out at the time you set. | In use |
| Phone assistant | Answers calls when nobody is at the desk and hands over when it matters. | Pilot |
| Digital guest guide | Wi-Fi, breakfast times and local tips, sent as a link instead of a folder in the room. | In use |
| Reviews | Google, Booking and Airbnb in one place, with a prepared reply for you to approve. | In use |
Invoicing, tax and reporting
The paperwork attached to every night's stay in Germany, handled as you go instead of piling up.
| Feature | What it takes off your plate | Status |
|---|---|---|
| § 14 UStG invoice | Every booking turns into an invoice, with a gapless number sequence. | In use |
| 7 % / 19 % VAT split | Room, breakfast, parking and tourist tax are separated and shown correctly. | In use |
| E-invoicing | ZUGFeRD and XRechnung per EN 16931, validated before sending. | In use |
| Audit-proof archive | 8 years under § 147 AO, unalterable, in a data centre inside the EU. | In use |
| DATEV export | Booking batch as CSV and document package as XML, sent to the firm monthly. | In use |
| Dunning | Four stages from reminder to final notice; you set the deadlines and the wording. | In use |
| Hand-off to your accounting tool | easybill, lexoffice, sevdesk and QuickBooks receive the finished data if you want to stay with them. | In use |
| Tourist tax | Calculated per your municipality's rules, shown separately on the invoice and remitted. | In use |
| Registration form | Registration forms are generated and retained electronically instead of on paper. | In use |
| Occupancy statistics | The monthly filing to the statistics office is generated from your own numbers. | In use |
| Payroll export | Hours from Crewmeister, Papershift, Clockodo or Timebutler go to the firm as DATEV-LODAS. | In use |
Selling rooms
Maintain rates, feed the portals and take direct bookings.
| Feature | What it takes off your plate | Status |
|---|---|---|
| Rates and availability | Prices, minimum stay and open allotment are maintained in one place. | Pilot |
| Channel distribution | Booking, Airbnb and others receive rates and availability via a certified channel manager. | Pilot |
| Booking engine for your website | Guests book with you directly, with no commission and no detour via a portal. | Pilot |
| Connect dynamic pricing | Smartpricing and PriceLabs may set prices; your own ceilings and floors still apply. | In use |
| Specialist channels | Channels beyond the big portals, for example for contractor and long-stay guests. | In use |
| Numbers and reporting | Occupancy, average rate and revenue per room, compared against last year. | In use |
| Ask zimrly | Ask for your numbers in a plain sentence instead of digging through reports. | In use |
Payments and arrival
From the card details to the room door.
| Feature | What it takes off your plate | Status |
|---|---|---|
| Payment at booking | Guests pay immediately, after booking or only on arrival. You decide per rate. | Pilot |
| Card guarantee | Store the card, pre-authorise the amount and actually charge it on a no-show. | Pilot |
| Kiosk and room account | Charge drinks and sundries to the room instead of guessing at the end. | In use |
| Keyless arrival | Each guest gets their own door code before arrival; it expires after check-out. | Pilot |
38 features across 5 areas. All of it is included in the price. No feature is locked behind a higher tier.
See pricingOne price for all of it: €99 net per month up to 10 units, then €8 net per additional unit.
Your day with zimrly
What zimrly handles for you.
Real views from MYA Weinland. This is zimrly at work in a real property.
Invoices
Invoices go out without you thinking about them.
Every booking becomes the right invoice automatically, including accommodation, breakfast, tourist tax and cancellations. The guest and your accountant receive it without you retyping anything.
- Accommodation, breakfast and tourist tax split correctly
- Cancellations and credit notes handled properly
- Stored safely and prepared for your accountant
- Connect easybill, sevdesk, lexoffice or QuickBooks if you wish
Guest questions
Reply to guests without constantly checking your phone.
Messages from WhatsApp, email and booking sites arrive in one place. zimrly prepares suitable replies and sends recurring information automatically.
- All guest messages in one place
- Suitable reply suggestions at the click of a button
- Send arrival information automatically
- Complaints always go straight to you
Reviews
No review gets left behind.
Reviews from Google, Booking.com and Airbnb come together automatically. zimrly suggests a personal response for you to check and approve.
- Collect reviews automatically in one place
- Receive personal response suggestions
- Know immediately about critical reviews
- Follow your rating and its development
Numbers & overview
See immediately how your property is doing.
Arrivals, available rooms, revenue, occupancy and cleaning are clearly shown in one place. zimrly also tells you what needs your attention today.
- See today's arrivals and available rooms
- Follow revenue and occupancy in plain language
- Check cleaning progress at a glance
- Spot dates with unsold rooms early
Ask zimrly
Just ask instead of digging through reports.
Write your question as you would normally ask it: “Which dates still have lots of rooms available?” zimrly answers with the numbers from your property, briefly and clearly.
- Ask questions in everyday language
- Get answers using your current figures
- Example questions help you get started
- Your data stays on servers in the EU
Your existing tools
Keep your booking system.
zimrly connects to the tools you already use and handles the work between them. You do not need to replace everything or start again.
- Already running day to day with 3rpms and Smoobu
- More booking systems being set up with pilot properties
- Connect accounting, door locks and time tracking
- Expand any time and cancel monthly
Arrival without key handover · trial
The door code reaches your guest automatically.
Before arrival, every guest receives the right time-limited door code by WhatsApp. After departure, the code stops working. We test the setup together at your door.
- A separate door code for every booking
- Sent by WhatsApp before arrival
- Stops working automatically after departure
- Works with Nuki and Salto door locks
- During the trial, we set everything up with you personally
Today at your property
See what is happening at your property right now.
Occupied, available and uncleaned rooms, today's arrivals and the next two weeks are clearly shown in one place.
- See immediately which rooms are free or occupied
- Follow which rooms have already been cleaned
- Keep today's guests and rooms in view
- Spot available rooms over the next 14 days
New booking
Hoffmann family · 2 nights · €248
On the go
Your property in your pocket.
See what matters on your phone, whether you are at home, out and about or on holiday. No extra app-store download.
Right on your home screen
Add it once and zimrly opens like a regular app on iPhone and Android.
Only alert you when it matters
A new booking, message or critical review: you know straight away.
Easy to use with one hand
Large buttons and clear pages make it easy to use on the go.
Hotel Seeblick
DEEN
A warm welcome
Hoffmann family!
12–15 June · Room 101
Local weather
Today
☀️
24°
14°
Sat
🌤️
23°
13°
Sun
⛅
21°
12°
Mon
🌦️
19°
11°
Tue
☀️
22°
13°
Access
Your door code · Room 101
4 8 2 7
Wi-Fi
NetworkSeeblick-Guest
Passwordbodensee2026
Nearby
🍽️ Restaurants
Weinstube am Hafen5 min walk
⭐ Hotel's pickBaden cuisine & Lake Constance wines overlooking the harbour.
Open in map ↗Meersburg CastleLandmark · 8 min walk
Mainau IslandDay trip · approx. 6 km
Good to know
Breakfast
Daily 7:30–10:30 in the conservatory.
Accessibility
Elevator to all floors, step-free access.
powered by zimrly
Everything guests needIncluded in every plan
Wi-Fi, arrival and local tips – without repeat questions.
Your guests open a personal page with everything they need for their stay: arrival, Wi-Fi, house rules, door code and your recommendations. No app download needed.
- Nearby restaurants, cafés and activities as ready-to-edit suggestions
- Opens easily from a link or QR code
- Door code and digital registration form on the same page
- Personalised for every booking and sent automatically before arrival
Included in every plan
Cleaning knows which room is next.
Each cleaner sees their rooms and working time on their own phone, can request leave and report damage with a photo. No paper shift lists and no second app.
Record working time easily
Clock in and out with one large button. Times and breaks are recorded automatically.
Shifts and leave in view
Today's rooms, personal shift plan, work times and leave requests in one place.
Report rooms and damage
Mark rooms clean with one tap and photograph damage or lost property immediately.
A secure personal account
Each cleaner only sees their own tasks and is notified when new work arrives.
The app itself is free — it's included in every plan. Only the cleaner is added as a user (€9/month per person).
See cleaning on a phoneCleaning
Hi Marta — your shift today
Working time
Clocked in since 08:02
Clock out now
Today's shift
08:00–13:00
2 rooms · 1 task
Recorded today
4 hr 30 min
Break: 15 min
Rooms
Room 101
Needs cleaning
Suite 201
Clean
Damage · Room 101
Cracked lampshade in the bathroom
📷📷
Leave & absence
Your existing tools
You do not have to replace everything.
Your booking system and other tools can stay. zimrly connects them and handles the recurring work between them.
Accounting & DATEV
easybill · lexoffice · sevdesk · QuickBooks · DATEV export
Pricing
Smartpricing · PriceLabs · RoomPriceGenie
Reviews
Google · Booking · Airbnb · Trustpilot · HolidayCheck
Time tracking
Crewmeister · Papershift · Clockodo · Timebutler
Messaging & payments
WhatsApp Business · 360dialog · Meta · Stripe
Smart locks
Nuki · Salto KS
POS & self-service
SumUp kiosk
Ready to use, in a shared trial or planned – we show the status of every connection openly.
Optional
Prefer to keep your current system?
zimrly works standalone as a complete PMS — keeping your current booking system is optional, not required. If you'd rather keep it, we can connect it: 3rpms and Smoobu already run in daily production, and we set up more systems together with the first pilot properties.
Keep your system. zimrly does the rest.
Try free for 30 days. No credit card needed. You switch nothing. Cancel anytime.