Every invoice is created manually — guest name, dates, price, city tax, all typed by hand.
zimrly reads the booking from the PMS and creates the invoice automatically — correct guest name, service period, VAT split and city-tax line included.
Invoice software for hotels — automated from your PMS
Typing invoices after check-out, copying amounts from the PMS, chasing corporate guests by email — in most small hotels this is manual work. zimrly automates exactly this path: booking in the PMS → finished, legally compliant invoice in your accounting tool → dispatch to the guest. You keep working with the tools you already have.
4
accounting tools connected
100%
statutory invoice details, systematic
8+
PMS as data source
Where hotel invoicing eats your time
Accounting tool and PMS don't know each other — amounts never quite match.
Direct integration with easybill, lexoffice, sevDesk and QuickBooks: the invoice is created in your accounting tool with PMS data as the source. One truth instead of two.
Corporate guests need full statutory invoice details — one mistake and the invoice bounces back.
Mandatory details (tax number, service period, VAT rates, sequential numbering) come from your master data and the accounting tool — systematic instead of from memory.
Your tax advisor wants structured records, not a folder of PDFs.
DATEV-CSV export and monthly reports straight from zimrly — your tax office gets what it needs.
How invoice automation gets started
- 1
Connect your PMS
zimrly reads bookings and prices from your existing PMS — including 3rpms, apaleo, Smoobu, Beds24 and Cloudbeds.
- 2
Pick your accounting tool
Connect easybill, lexoffice, sevDesk or QuickBooks via OAuth — invoices are created where your bookkeeping already lives.
- 3
Approve a test invoice, then automate
Approve one test invoice first, then switch on automatic mode. Cancellations and deposits are handled too.
Manual invoicing vs. automated with zimrly
Manual work
With zimrly
Creation
Typing guest name, dates, amounts
Generated automatically from the PMS booking
Statutory details
From memory, error-prone
Systematic from master data + accounting tool
City-tax line
Forgotten or miscalculated
Automatically as its own invoice line
Cancellations & deposits
Manual correction documents
Cancellation policies + deposits handled cleanly
Tax advisor
A folder of PDFs by email
DATEV-CSV export + monthly report
Frequently asked questions
Does zimrly replace my accounting tool?
No — the opposite. zimrly creates invoices INSIDE your accounting tool (easybill, lexoffice, sevDesk or QuickBooks). Archiving, numbering and credit-note logic stay where they belong.
What about cancellations and deposits?
Both are covered: cancellation policies produce the correct credit note, deposits are handled as their own line or document.
Does it work with OTA bookings (Booking.com, Airbnb)?
Yes — the booking arrives via your PMS or channel manager and zimrly creates the guest invoice from it. The OTA commission does not belong on the guest invoice — zimrly gets that right, too.
Do I need to switch to e-invoicing?
For B2B services, e-invoicing is gradually becoming mandatory in Germany. Since zimrly creates documents in tools like easybill or lexoffice, you get their e-invoice formats (XRechnung/ZUGFeRD) automatically.
Guides on this topic
In-depth articles from the zimrly blog — practical knowledge, no sales pitch.
E-Invoicing for Hotels: ZUGFeRD and XRechnung Explained
Since 2025, companies in Germany must be able to receive e-invoices. What that means for hotels with business guests and corporate stays – and how ZUGFeRD differs from XRechnung.
How an 8-room hotel on the Moselle saves 4 hours a week
A case study: how an owner-operated 8-room hotel on the Moselle automates invoices, guest communication, payroll data and analytics with zimrly – saving around 4 hours of manual work per week.
Automating hotel invoices: German VAT splitting (§14 UStG) explained
Why every hotel invoice has to be split into 7% and 19%, where manual splitting goes wrong – and how to automate it cleanly. Including a ZUGFeRD/XRechnung e-invoicing outlook.
Related solutions & integrations
Sources & further reading
Rule of thumb: an 8-room property saves several hours a week with automated invoicing — and never argues with an accounts-payable department about missing details again.
Invoice automation
End manual invoice splitting
zimrly generates §14-compliant guest invoices automatically — including the 7/19% split and tourist tax — and hands them to your accounting tool (easybill, lexoffice, sevDesk, QuickBooks).